Smart Time Entry Validator Bot
Executive Summary
The Smart Time Entry Validator Bot was developed and implemented for a U.S.-based client, integrated into their Power Portal-powered timesheet and invoicing application. Many organizations face challenges with vague or incomplete time entries, where employees often submit generic descriptions such as "all tasks done," complicating management's ability to accurately assess work completed. This innovative bot addresses these issues by ensuring clear, precise, and error-free time tracking, enabling enhanced transparency and accountability for businesses.
Problems faced by Client:
The client faced several challenges with their time-tracking system. Employees frequently submitted unclear or incomplete time entries, making it difficult for management to accurately assess the actual work completed. The absence of proper validation mechanisms led to inaccurate reporting, while tracking and verifying DevOps ticket numbers became increasingly problematic. These issues contributed to a higher risk of errors and non-compliance in timesheet submissions, hindering the overall efficiency and transparency of the process.
Proposed Solutions:
After thoroughly analysing the client's challenges, we identified that an AI-powered solution integrated into their existing Power Portal-based timesheet system would effectively address the issues. We developed the Smart Time Entry Validator Bot, which ensures employees submit detailed and accurate time entries. Leveraging advanced AI technology, the bot validates entries, enhancing clarity, accuracy, and compliance within the time-tracking process.
Key Features
• Ensures time entries are detailed and meaningful.
• Uses an Azure function to connect with Azure OpenAI using model ChatGPT 4o. for intelligent validation.
• Identifies and prevents vague, incomplete, or incorrect submissions.
• Can be extended to other applications requiring detailed input validation.
• Cross-checks DevOps ticket numbers in time entries with actual details in DevOps to verify authenticity.
Technologies Used
• Azure Functions – Handles bot operations and processing.
• Azure OpenAI using model ChatGPT 4o. – AI-powered validation of time entries.
• DevOps Integration – Ensures ticket numbers and descriptions match project records.
Client Benefits:
Accurate Reporting: Ensures employees provide clear, meaningful time entries.
Enhanced System Efficiency: Saves time by automating validation and reducing manual corrections.
Better Management Insights: Helps managers understand work progress and effort.
Error Prevention: Reduces incorrect or misleading entries.
Improved Compliance: Ensures timesheets meet company and project documentation standards.
The Smart Time Entry Validator Bot has transformed the time-tracking process by ensuring clarity and accuracy in employee time entries. By leveraging AI-powered validation and DevOps integration, this bot helps organizations enhance overall efficiency.